The Oxford Dictionary defines “system” as a “set of things working together as parts of a mechanism or an interconnecting network.” However, what makes up and constitutes business systems, and how can they help your business grow?
What is a system?
A system is a list of activities or task that help us achieve an intended result, such as a personal plan or business growth. It should be clear, simple, and understandable. This allows someone to follow along and do the work the way you want it done. It gives a clear message about what you want done and in what order you want it done. It can be documented in writing or on video.
Why do we need business systems?
A system can run without the talent of one individual. With business systems, organizations can have a system so tight that the outcome is the same regardless of who works on it. Anyone with the basic skills and knowledge can follow a system, and the system should be working harder than the people using it. If you are following the system consistently, you will have consistent results. The system keeps you on your game even when you don’t want to.
Systems produce measurable and predictable results. You will predict the outcome because you already know it based on the system of when, how, and what you will get. You and the way you do things will all be the same. Have your systems set up with steps in the order you want to complete them. The outcome will always be the same. Every person will know exactly what they are supposed to be doing. You can answer questions with precision if you have a business system in place.
How do you create and implement effective business systems?
Business systems can be defined in different functions of the business, such as lead generation, operations, payroll management etc. Start by listing all the actions and procedures that need to be followed for a process to function efficiently. Make it easier for people to check the actions off as they complete them. It makes it easier to accomplish things.
You can create a business system for every process throughout your day, from making videos for content to business practices. Write your ideas down so you can expand on them later.
Remember:
- Business systems can boost consistency and productivity.
- Having business systems in place makes them easier for anyone to follow.
- Have your system written down or recorded for clarity.
- All questions will be answered if your system is clear and concise.
- You should be able to measure and predict results if your system is in place.
- People with any level of skill can operate systems.
